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A D Computer automatically handles filing new hires for all
states for companies with a location in Pennsylvania and/or New
Jersey. For clients without a location in Pennsylvania and/or New
Jersey, A D provides a new hire report to be sent to the appropriate
agency.
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Under the Personal Responsibility and Work Opportunity Act of
1996 (Pub. L. No. 104-193), all employers are required to report
certain information concerning their newly hired employees to a
State Directory of New Hires.
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All employers are required to furnish a report for each newly
hired employee which includes the name, address and social security
number of the employee, and the name, address and Federal Employer
Identification Number of the employer. The report must be sent to
the State Directory of New Hires in the state in which the newly
hired employee works. Multistate employers have the option of
transmitting all new hire reports electronically or magnetically to
one state provided that the employer notifies the Secretary of the
Department of Health and Human Services.
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Under federal law, each state may provide the time within which
employers must submit their new hire reports to the State Directory
of New Hires, but such reports must not be made later than 20 days
after the date the employer hires the employee. Because federal law
allows each state to set the reporting period for employers, subject
to federal statutory limits, states have the flexibility to impose
requirements more stringent than the 20-day reporting requirement.
However, employers who are magnetic or electronic filers are allowed
to submit their new hire reports twice each month, not less than 12
nor more than 16 days apart. |
